Welfare & Attendance

Pastoral System

Student welfare is managed through our Pastoral System. Each student has a Form Tutor who acts as the first point of contact in issues relating to student wellbeing. Tutors are supported by the Heads of Year and Heads of Key Stage who take full responsibility for students in their care. A wide range of agencies will be used to provide support and guidance in a variety of student welfare issues. The Learning and Inclusion Department will offer mentoring, counselling, literacy & numeracy support as well as a range of personalised programmes.

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Our first priority is student welfare. The procedures we follow have been laid down by the Ealing Area Child Protection Committee.

Families should be aware that Safeguarding (Child Protection) concerns will become the responsibility of one of the following Safeguarding Officers:

  • Miss E Waspe, Designated Child Protection Officer
  • Miss R Dar, Deputy Designated Child Protection Officer & Mental Health Lead
  • Ms S Long, Safeguarding Officer
  • Mrs C Smith, Safeguarding Officer
  • Mr A Sangha, Safeguarding Officer
  • Mr B Shrimpton, Safeguarding Officer
  • Miss M Lubcker, Safeguarding Officer
  • Mrs J Hall, Safeguarding Officer & Pastoral Manager

Photographs of the designated safeguarding teachers can be found throughout the school and on our Key Staff Page.

Safeguarding policies and practices comply with all national requirements and key policies for the Twyford Trust which can be found on our Policies Page.

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Welfare Room

There is a Welfare Officer and several First Aiders who are on-call for students who have sustained an injury, feel unwell or require assistance managing their medical condition(s). This is supported by the advice of the Borough School Nursing Team.

The school works also with the Borough School Nursing Team to ensure that all vaccination programmes are met and communicated as well as providing advice to our staff and students.

William Perkin Welfare Room:

  • Provides First Aid for cuts, grazes, burns and for injuries that have just happened
  • Deals with students who are feeling unwell
  • Provides support and care to students with ongoing medical conditions
  • Is not able to hand out or administer pain killers. Students may carry their own Paracetamol or Nurofen if parents feel that they are well enough to be in school

Parents/Carers are expected to:

  • Provide information about their child’s medical condition on the Emergency Contact Form before the child starts at William Perkin
  • Work with the school to develop and agree an Individual Healthcare Plan before the child starts at William Perkin
  • Update the school concerning any changes regarding their child’s medical condition and/or medication
  • Provide the School with any necessary in-date medication, in it's original packaging with chemist labeling with dosage instructions and expiry date information, before the child starts at William Perkin
  • Must contact the Welfare Office if their child with food allergies requires an appropriate space to eat during break time and lunch time

If students feel unwell whilst at school:

  • During lesson or an extended elective, students should speak to the teacher and ask to go to Welfare. The teacher should give the student an EXEAT card and the student should report to the Student Reception before going to the Welfare Room
  • During break or lunch, students should report to the Student Reception before going to the Welfare Room
  • Whilst on a trip, students should speak to a teacher, the trip leader or their group leader. The appointed person may administer emergency first aid if necessary
  • Students who report to the Welfare Room will not automatically be sent home. Students will be assessed by the Welfare Officer or a member of the First Aid Team and will be sent back to class if they are well enough

Student feeling unwell before school:

  • Students should be kept at home if they are not well enough to attend school - students should not be sent to School if they have vomited
  • Students should be kept off school for 48 hours if they are vomiting or have diarrhoea
  • Parents must notify the school on each day of their child's absence (see Attendance section below)

If you need to declare a medical condition to the School or update the details of your child's medical condition and/or medication, please email [email protected]

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Parents are expected to comply with all national regulations regarding student attendance and punctuality.

  • Punctuality
    Students must ensure they are in their form room no later than 8.00am. Students will be marked in ‘late’ if they arrive after 8.00am. If students arrive late for school, they must make sure that they report directly to the school Reception in order to be signed in late - they must not go straight to form time, assembly or a lesson. Students will automatically receive a 40-minute same-day detention if they arrive late to school (after 8.00am).
  • Daily Absence Reporting:
    If your child is going to be absent from school due to illness, you must email the school or leave a message on the attendance line on each day of absence. It is not necessary to speak to member of staff. If your child is absent from school for 3 or more days, a medical note of supporting document will be required.
  • Medical Appointments:
    If you know in advance that your child is going to be out of school for a medical appointment, you must email the school or send a letter to the school office with the reason and details before the appointment takes place. For your child’s safety, they will not be allowed to leave school without a written note being sent directly to the school office. It is your child's responsibility to report to Reception at the correct time in order to be signed out as reception staff are not able to collect students from class.
  • Absence requests:
    All requests for leave of absence must be made to the school by completing a leave of absence form, which can be found below. The school is not allowed to grant leave of absence unless under exceptional and documented circumstances. Leave of absence for holidays is no longer permissible under government guidance (November 2013). The school has to warn parents that if you take unauthorised leave of absence then you will be liable to a fixed penalty fine issued on our behalf by the local authority.
    • Years 7-11 leave of absence form can be found here
    • Sixth Form leave of absence form can be found here

Please note that all absences will be mark as unauthorised if no confirmation of absence has been received from parents/carers.

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Financial Help

Help is available for parents on certain benefits. You can get free school meals by registering with your local council. If you have been registered at any point in the last 6 years then you will be eligible for help with the cost of music tuition, trips and other extra curricular activities. Registering also helps the school get more funding. Some councils also provide help with travel costs, music instrument purchase and the cost of school uniforms.

You can find out how to register with local councils in the area by clicking on the links below:

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